Oxford Summer Courses

Photography Graduations Managed on a Big Scale

Sourcing, Managing, Photography, Editing And Delivery - Stress Free Solutions

Oxford Summer Courses is a long-term client, having worked with collective members since 2018. At the beginning of 2022, they contacted us with a request for help. They had been struggling to manage multiple photographers across their multiple graduation ceremonies during their summer of 2021 and wanted to ask us for advice on how they could make it easier in 2022.
Oxford Summer Courses
Oxford Summer Courses

The Problem

With 100’s of students, 37 graduation ceremonies, across the cities of Oxford, Cambridge and London for 8 weeks from June to August, it became clear quickly that the situation was pretty overwhelming for them.

Not only were they having to coordinate 100’s of students at multiple events, locations, and dates, they also had to deal with multiple freelance photographers. All with unique contracts, invoices, editing styles, and gallery systems. It was proving to be time-consuming and complicated for the team at OSC and they needed help.

The Solution

We offered them the solution for our bespoke project management services. This provided them with one point of contact, one contract, one invoice, and one gallery system. This also meant they had a consistent editing style, and we managed the entire photography element of the graduations for them.
Oxford Summer Courses
Oxford Summer Courses

The Plan

Once we had received their brief, and following a couple of initial planning meetings, site visits and many phone calls, we provided them with a team of 12 collective members. We covered all. of their events, managed the whole process from start to finish and also provided a backup photographer just in case.

The Results

– We covered all 37 graduations in 3 geographical locations across 8 weeks with no issues arising.
– We provided a team of 15, including the photographers, backup photographers, project management and administrative support
– We culled, edited and delivered over 11 thousand photographs in total all less than 7 days of each event.
– We provided a varied selection of formal graduation and informal group imagery to students to treasure their experience and the client to use for marketing collateral
– 100% of our collective members want to return for the 2023 season.
– Saved OSC an estimated 30 hours’ administrative work
Oxford Summer Courses

Client Feedback:

Jemima and The TWC team took a huge weight off our shoulders in being able to find photographers who could match our brand aesthetic while also meeting the unique demands of the brief. They took a lot of the admin off our hands, relieving a lot of the workload. Communication was always clear, and the project was planned effectively many weeks in advance, alleviating stress in the already busy run-up to summer.

Thank you Jemima and TWC for being an absolute dream to work with – we’re so grateful to have you as part of our team!

Marketing Team, Oxford Summer Courses

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